Privacy Policy

This Privacy Policy explains how Guestify (“Guestify,” “we,” or “us”) collects, uses, and protects information when you use our website and the Interview Authority System platform (the “Service”). By using the Service, you agree to the practices described here.

Information we collect

We collect only what we need to run the Service and support you:

• Account information — your name, email address, and the details you provide when you create an account or book a demo.
• Content you create — the podcasts, pitches, contacts, and other material you add to or generate within the platform.
• Usage data — basic technical information such as your browser, device, and how you interact with the Service, used to keep it working and improve it.
• Payment information — handled by our payment processor; we do not store full card numbers on our servers.

How we use your information

• To provide, maintain, and improve the Service.
• To communicate with you about your account, support requests, and updates.
• To process payments and manage subscriptions.
• To keep the Service secure and prevent abuse.
• To send you marketing and product email where you have given us your address, on the basis described under Email from our free tools below — you can unsubscribe at any time.

What we don’t do

We don’t sell your data, and we don’t share your contact information with third parties for their own marketing. We do not trade, rent, or auction your personal information.

One thing that deserves naming rather than burying: we do load advertising pixels on our public pages, which tell an ad platform that a browser visited one of our pages. No contact information is involved — we never upload your email address to an ad platform — but some privacy laws treat this kind of ad targeting as “sharing” even though no money changes hands and no list is handed over. See Advertising and retargeting below for exactly what those pixels do, who they are, and where they fire.

Service providers

We work with a small number of vendors that process data on our behalf — for example, hosting, analytics, email delivery, AI processing, and payments. These providers are permitted to use your information only to perform services for us, and are bound by confidentiality obligations.

Our marketing and lifecycle email is delivered through HighLevel(LeadConnector), which acts as a processor on our behalf. What we pass it depends on how we know you. If you gave us your address at a free tool and have no account, we send your email address and tags recording that you used a tool and which one. If you have a Guestify account, we also send your name and a small set of fields describing that account — for example your plan, your stated goal, and where you are in setting things up — so that the email is relevant to you. In both cases HighLevel sends the email described above and records whether you unsubscribed, processes this only under our instructions, and does not use it for its own marketing.

Free tools, results, and result links

Some of our tools are open to anyone, with no account. When you run one, we store our own record of what the tool produced so that we can show it back to you at a private link and, if you ask us to, email you that link. What you type into a tool — for example a topic, a bio, or a person’s name — is processed to produce that result and is stored with it.

• The link is unguessable and short-lived — a result page carries a random identifier, is not indexed by search engines, and stops being readable 14 days after it is created. Expiry is enforced when the page is read, so a result is unreachable at the end of that window whether or not our clean-up job has already deleted the row; a scheduled job then removes the stored record itself.
• We email the link, not the content — a result email from us contains no text supplied by whoever asked for it. Any one result can be emailed to at most three different addresses, and only from the same device and network the result was generated from.
• Why the 14 days matter, stated plainly — a tool result may describe a person who never visited our site, and we do not learn who that person is: the record holds no email address, account, or other identifier for them, so we cannot look up results by the person they are about. For those records the retention window isthe deletion mechanism, which is why it is short. Where we do hold a key — you claimed a result into a Guestify account, or you gave us the email address we sent it to — we can find and delete the record on request; see Your rights below.

Email from our free tools

When you give us your email address at a free tool, we use it to send you the result you asked for and to send you occasional tips and product email about getting booked on podcasts. We tell you this beside the button before you submit, and submitting the form is what enrolls you — we do not use a pre-ticked consent box, and we do not treat a declined opt-in as agreement.

• Unsubscribing is the control. Every marketing email carries an unsubscribe link, and it takes effect for all of this email. You can also write to the privacy address below and we will remove you.
• We record which basis applied to you. For each capture we store whether you were enrolled on the strength of the notice beside the button or of an explicit opt-in checkbox, so that we can honour the terms you were actually shown.
• It is separate from your account email. Service and account messages — sign-in, password reset, receipts — are not marketing and continue whether or not you are subscribed.

Browser extension

The Guestify browser extension helps you capture contacts, draft outreach, and autofill forms while you work. It is an optional companion to your Guestify account and follows the same principles as the rest of the Service.

• What it accesses — when you are viewing a LinkedIn page and you click an action in the extension, it reads the profile details visible on that page (such as name, headline, role, company, and the profile URL) so it can match or create a contact and draft messages in your Guestify account. On pages where you ask it to autofill, it reads the form fields in order to fill them.
• It acts only when you ask it to — the extension does not run in the background, does not browse or collect pages on its own, and does not scrape your network. It never sends connection requests or messages on your behalf: LinkedIn invites and messages are prepared for you to review and send yourself.
• What it sends to Guestify — only the information you choose to save, together with a secure token that signs you in. This is transmitted over an encrypted connection to Guestify’s servers and handled exactly like the rest of your account data described above. We don’t sell it or share it for others’ marketing.
• What it stores on your device — a sign-in token and your local preferences, kept in the browser’s extension storage so you stay signed in. Signing out or removing the extension clears this.

The extension requests access to LinkedIn and to Guestify only — the sites it needs to do its job. You can disconnect it at any time by signing out or removing it from your browser.

Cookies and analytics

We use cookies and similar technologies to keep you signed in, remember preferences, and understand how the Service is used. You can control cookies through your browser settings, though some features may not work without them.

Advertising and retargeting

On our public pages — our marketing pages, our free tools, and the result pages those tools produce — we load advertising pixels from Meta, Google, and LinkedIn. These tell the platform that a browser visited a particular page of ours, so that we can show later ads to people who have already been here. That is the only thing we use them for.

We only show these ads to people who have already visited us — visitors to our tools and result pages, and people who registered for one of our webinars. We do not build advertising audiences from cold lists, and we never upload email addresses to an ad platform, including addresses you gave us at a free tool. Audiences are built only from the pixel on your visit.

These pixels fire for visitors in the United States only. If you are outside the US they do not load, and no advertising data about your visit reaches these platforms from us.

You can limit this from your side too: browser tracking-protection settings and the ad platforms’ own ad-preference controls both apply here, and blocking third-party cookies stops most of it.

Data retention

We keep your information for as long as your account is active or as needed to provide the Service. You can request deletion of your account and associated data at any time.

Free-tool results are the exception, and they are kept to a fixed window rather than to the life of an account: a stored result becomes unreadable 14 days after it is created and is then deleted, as described under Free tools, results, and result linksabove. Marketing contact details are kept until you unsubscribe or ask us to remove them.

Security

We use reasonable technical and organizational measures to protect your information. No method of transmission or storage is completely secure, but we work to safeguard your data and respond promptly to any issues.

Your rights

Depending on where you live, you may have the right to access, correct, export, or delete your personal information, and to object to certain processing. To exercise any of these rights, contact us at the address below.

For a free-tool result, please include the result link or the email address it was sent to. As explained above, we hold no identifier for the person a result describes, so without one of those we have no way to find the record — and in any case it stops being readable 14 days after it was created.

Children

The Service is not directed to children under 16, and we do not knowingly collect personal information from them.

Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above, and significant changes will be communicated through the Service.

Contact us

Questions about this policy or your data? Email us at [email protected].